Contracting with Us

In all that we do, we abide by four core principles:
 

1. Serve as a single supply chain through which USAID will procure and provide health commodities for USAID health programs, including HIV/AIDS, malaria, reproductive health, and maternal and child health.
2. Provide a consistent approach to quantification and forecasting, procurement, transportation, warehousing, and information systems for commodities across USAID program areas.
3. Use a procurement system compliant with U.S. federal regulations and USAID policies and procedures.
4. Drive efficiencies and continual improvement through long-term agreements and web-based procurement mechanisms.

Solicitation requirements are tied to several regulations, such as Federal Acquisition Regulation (FAR) and prime contract, USAID Acquisition Regulation, USAID Automated Directive System policies and procedures, Code of Federal Regulations, Executive Orders, and other regulations. Technical and eligibility requirements are tied to each health area, including:

• Antiretrovirals (ARVs)
• Essential medicines
• Food by prescription
• HIV-rapid test kits (through GHSC-RTK)
• Male and female condoms and personal lubricants
• Non-HIV rapid test kits
• Laboratory supplies
• Voluntary medical male circumcision kits
• Antimalarial medicines
• Rapid diagnostic tests
• Long-lasting insecticide-treated nets
• Vitamins
• Neonatal devices
• Contraceptives
• Intrauterine devices
• Fertility-awareness-based methods
  
  
  A full listing of products can be found through the product e-catalog.

FAR applies to all government contracting (acquisitions) with appropriated funds. FAR Part 52: solicitation provisions and contract clauses includes the following areas:
 

• Certification of Independent Price Determination: FAR 52.203-2)
• Subcontractor Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions: FAR 52.203-11
• Subcontractor Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions: FAR 52.203-11
• Documentation for Financial and Technical Responsibility

The procurement cycle includes 12 key steps:
 

1. Receive and verify request from client or for supply plan
2. Determine eligibility for required products
3. Conduct solicitation
4. Evaluate offers; select supplier
5. Obtain any necessary approvals
6. Execute subcontract or order
7. Monitor order, conduct quality assurance/quality control
8. Verify goods availability/shipping and delivery
9. Verify documentation
10. Approve invoice
11. Make payment
12. Complete

• We strive to create efficiencies through long-term agreements for competitive IDIQ awards and blanket purchase agreements. These vehicles allow for faster sourcing based on lead time and country registration. Periodic price adjustments ensure competitive best value.
• Our procurement portal, Automated Requisition Tracking Management Information System (ARTMIS), offers supplier management functionality, improved tracking of certification by vendor, and improved tracking of product registration.